The beginning of a new year is the perfect time to change up the way you do things, especially when it comes to organizing your digital photos. It’s a time to keep doing what works and ditch what doesn’t. What works for me is organizing pictures by event and adding the year, month and day they were taken to the title of each folder. If I have two events in one day (like a program at school during the day and a birthday party that night), I place them in separate folders and include “01” after the date of the first and “02” after the date of the second activity to make sure that the folders show up in the proper order (see example below).
What also works is periodically backing up these folders to DVDs that I give to Bill to take to work. This ensures that, in the event of a fire, our pictures are not lost forever.
What hasn’t been working is having to search through every folder at the end of the year to find the pictures that I would like to include in our annual Christmas Card and end of year slideshow. In search of a solution that would make the most of software I already have, I read up on how to use iPhoto Smart Albums and created one called 2013 Best Photos. I then added parameters so the album only contains pictures from 2013 events that I gave a 5-star rating (see article titled How To Create Essential Smart Albums for Your iPhoto Library at www.makeuseof.com).
To test my new process, I imported a photo from our camera and gave it a five-star rating. The picture appeared in the new smart album and my photo-taking year is off to a great start, proving that Continuous Process Improvement is not just for companies: It’s for anyone who is up for the challenge of putting every system to the test until the good is better and the better is best!